Bourton-on-the-Water Parish Council
Under powers set out in Regulation 3 of the Local Audit (Smaller Authorities) Regulations 2015, Smaller Authorities Audit Appointments Ltd (SAAA) was appointed by the Secretary of State for Communities and Local Government as "a person specified to appoint local auditors" and as the Sector Led Body (SLB) for smaller authorities. Smaller authorities are those whose gross annual income or expenditure is less than £6.5 million.
Under the Regulations, SAAA is responsible for appointing external auditors to all applicable opted-in smaller authorities, for setting the terms of appointment for limited assurance reviews and for managing the contracts with the appointed audit firms. On 30 November 2016 SAAA announced the conclusion of its procurement process and the award of limited assurance review contracts for five years to the successful external audit firms. Responsibilities under the new contracts will relate to accounts for the financial year beginning on 1 April 2017. The external auditors appointed to audit the accounts for smaller authorities in Gloucestershire are PKF Littlejohn LLP, 1 Westferry Circus, Canary Wharf, London E14 4HD.
Separately, each smaller authority is required to appoint its own Independent Internal Auditor who will inspect and approve the Council's financial systems and accounts before these are submitted for internal inspection. This Internal Audit takes place during the financial year which enables the Internal Auditor to complete the relevant Annual Internal Audit Report as part of the end of year exercise. For 2017-18 the Council retained an auditor appointed by Glos. Association of Parish & Town Councils, Kim Bedford.
The Parish Council approved its accounts for 2017-18 at the Council Meeting on 2nd May 2018 under Minute Refs 18/015 & 18/016, which duly authorised their submission to PKF Littlejohn. The Annual Governance & Accountability Return (AGAR) was submitted to PKF Littlejohn and this firm completed its audit of the Council's accounts on 14th August 2018. The AGAR and Internal Audit Report are available to view on the attachments below:
The Council has considered the matter raised by PKF Littlejohn which requires the re-stating of figures in section 2, Box 3 to ensure the correct apportionment of income over 2 years. The Council will liaise with its accounting package provider to ensure the adjustment is made correctly prior to the conclusion of the 2018-19 audit. Subject to this adjustment no other matters were raised and the Council has agreed that no further action is required. Attached below is a general guidance for residents wishing to exercise their rights during the audit process.
The Parish Council is also required to publish its approved accounts for the previous 2 years; accordingly, those accounts are available to view via the attachments below.
The Council's internal governance documents are also available on the links below - these documents are reviewed annually, and the most recent review was approved at the Council Meeting on 4th April 2018 under Minute ref 17/301.